| October 12, 2023 | Call for proposed bylaws and standing rules amendments | |
October 13, 2023 -
January 4, 2024 | Work with your Reference Committee liaison to develop your ideas for amendments | Members use the Sample Bylaws Amendment form |
January 5, 2024 | Deadline for proposed Bylaws or Standing Rules Amendments | Send final amendments to the ACAPT Reference Committee at acapt@acapt.org |
January 10-19 | Open comment period on amendments | Members may use this discussion board. Be sure to subscribe to create a new post or receive and respond to other posts |
January 22 | Send proposed bylaws changes to APTA for approval | APTA requests these “not less than 30 days prior to giving notice to your membership” |
| February 26 | Notice to Representatives of special meeting for Bylaws or Standing Rules amendments, to include those amendments and the agenda for the meeting. This will occur only if there are amendments. | ACAPT’s bylaws stipulate: notice of the proposed amendment shall be sent to all Representatives at least 30 (thirty) days in advance of a special meeting |
| February 29 at 4:30 pm ET | Virtual discussion forum on bylaws amendments | Register in advance for this meeting. After registering, you will receive a confirmation email containing information about joining the meeting |
| April 4 at 6:00 pm ET | Special Meeting conducted virtually for Bylaws or Standing Rules amendments. Register to attend | The Bylaws or Standing Rules may be amended by two-thirds vote of the Representatives.
Register to attend this meeting. After registering, you will receive a confirmation email containing information about joining the meeting. |
| April 5 | Send member approved bylaws amendments to APTA | |
| By May 17 | APTA response to bylaws amendments | APTA says this never takes longer than 45 days |
| May 20 | Dues invoices circulated to members | Because amendments may affect who is considered a member, I wanted this factored into the timeline as some request their invoice in May to accommodate their fiscal year ending in June |
| June | Open comment period on main motions | Members may use this discussion board. Be sure to subscribe to create a new post or receive and respond to other posts. |
| August 1 - 17 | Deadline for main motions | The deadline for submitting motions to the Reference Committee is two months prior to the date of the Annual Meeting, but in order for the Committee to do its work, please aim for August 1. |
| September 17 | Annual membership meeting agenda and accompanying motions sent to Representatives. | ACAPT’s bylaws stipulate: The Board of Directors shall provide the motions meeting the two-month deadline and to be considered at the Annual Meeting to the Representatives at least thirty (30) days prior to the date of the Annual
Meeting.
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| Thursday, October 17*, 5:30 - 8:00 p.m. ET | ACAPT’s Annual membership meeting at the Education Leadership Conference (ELC) in Oakland, CA. | Motions require a majority of those present and voting (either in-person or virtually) for adoption. |